HR & Finance Specialist

Overview: Support Finance department accounts payable and manage and/or support special projects.    

Main Job Tasks and Responsibilities

Payroll processing and management: Timecard collection, submit payroll, process 401K distributions/funding, track employee absences / PTO. Responsible for oversight of HR department along with manager.

• Human Resource support: Management of Employee files and updates with Oasis Outsourcing
• Payroll processing and management of PTO
• Handle sensitive human resource tasks for employees and the company.
• Help prepare company’s monthly, quarterly and yearly budget to actuals
• Maintain vendor files and documentation
• Accounts Receivable: Create invoices, statement of accounts, track and maintain outstanding balances. 
• Accounts Payable: Review, enter and process.
• Help prepare companies monthly, quarterly and yearly budget to actuals.
• Maintain QuickBooks vendor files and documentation.
• Conduct research, collect and analyze data to prepare reports and documents
• Implement and support healthcare initiative projects
• Prepare and edit correspondence, communications, presentations and other documents
• File and retrieve documents and reference materials
• Monitor, screen, respond to and distribute incoming communications
• Liaise with internal staff at all levels
• Interact with external vendors

Required Competencies

• QuickBooks experience
• Superior organizational and planning skills
• Effective communication skills
• Information gathering and monitoring skills
• Problem analysis and problem solving skills
• Keen judgment and decision-making ability
• Initiative
• High confidentiality awareness
• Effective team player
• Attention to detail and accuracy
• Adaptability
• Assertive
• Proven Track Record

Education and Experience

• Three (3) years’ experience providing support at a high level
• Two (2) years’ QuickBooks experience
• Two (2) years’ office environment with HR experience preferred
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Knowledge of standard office administrative practices and procedures
• Bachelor’s degree an advantage